En-Masse Guardian Onboarding

Modified on Wed, 17 Aug 2022 at 09:11 AM

Adding the Guardian Onboarding tab 

To onboard your school’s guardians en masse, please notify your CENTURY account manager who can enable this feature. Once enabled, users with ‘Manager’ permissions will find a new tab in Class Admin, titled ‘Guardian Onboarding’.

Using Guardian Onboarding 

  1. Log in to your CENTURY account and navigate to Class Admin 

  2. Select the ‘Guardian Onboarding tab

  3. Select ‘download file’. This will download a list of all students and any guardians already onboarded. Here you can add guardian details to be uploaded. The file will be broken down as follows, the letters referring to the column headers;

To see a completed example file for reference, please click here.

  1. User ID - this is the learner's unique CENTURY ID 

  2. Student email (will appear if applicable)

  3. Student UPN - student's unique pupil number (will appear if applicable)

  4. Student username - student's CENTURY username (this may be their email)

  5. Student date of birth - (dd/mm/yyyy)

  6. Student first name

  7. Student last name 

These columns are exported directly from CENTURY and show a comprehensive list of all onboarded students.  

  1. Student email Ref

  2. Student UPN Ref

  3. Student username Ref

  4. Student DOB Ref

  5. Student first name 

  6. Student last name 

Columns H to M are mandatory fields that need to be filled in. You will need to input the data for each learner, including the email/upn (if onboarded with) the CENTURY username, DOB, first name and last name. When onboarding, this information is used to match the newly added data to an existing learner on the system, and also confirm the correct guardian information for each child.  

  1. Guardian 1 email 

  2. Guardian 1 first name 

  3. Guardian 1 surname 

  4. Guardian 2 email 

  5. Guardian 2 first name 

  6. Guardian 2 surname 

In these columns, you will be able to add guardian details. Email, first name and last name are all required. 

Please note

  • If your learner only has one guardian, you may leave columns Q through to S blank. 

  • If both guardians share the same email address, simply add the details for one of the guardians in columns N to P leaving columns Q-S blank.

4. When you have added the student ref column information from columns H to M, and you have added your guardian data in columns N to P, you will then be ready to upload your file.

5. Select “upload” and upload your completed guardian file.

6. Your CENTURY account manager will then be notified about your file.

Upon uploading this file to CENTURY, we will assume this data is correct and ready for import and that it is correct as it appears. If any issues arise during the process, your CENTURY account manager will contact you to resolve them.

7. Once onboarded, the guardians will receive an email from CENTURY prompting them to create a password for their account. You can view the email they receive here. Guardians will then be able to log in to their accounts and view their child/children's progress on CENTURY. 

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